Casey’s Article about Email Featured in San Diego Newsletter

The National Association of Professional Organizers-San Diego Chapter’s newsletter recently featured an article about email management that Casey wrote.

Read the newsletter, here.

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Casey’s eTip: Create More Interruption-Free Zones

If your CONSTANT availability to others’ questions, comments and requests impairs your productivity, here are a few ways you might protect your time: Change your work hours…come in early before others arrive or stay late after others go home. Or change your location on occasion…work in a meeting room, coffee shop or at home.

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Article on Overcoming Chaos

“If you’re doing all you can but can’t seem to keep up with the unending demands of your job—perhaps you need to reconsider how you’re approaching your work.” That’s how the article by Michelle Weidner begins.
Read the entire article here…
Download pdf of article here…

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Casey’s eTip: Reframe Certain Interruptions

How you look at an event determines your response. If you’re relaxed and welcoming, you feel more in control… As Dr. George Pickett said, “What you call ‘interruptions’ is my work.” Instead of seeing emails, calls and drop-by’s as interruptions, view them as welcome opportunities to problem-solve and be of service. When you do, you feel calmer and work more productively.

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Casey’s eTip: Channel Negative Energy into Positive Action

“I merely took the energy it takes to pout and wrote some blues,” Duke Ellington once famously said. Take a lesson from his playbook today.

Casey’s eTip: Channel Negative Energy into Positive Action
You can “fight” negativity inside yourself or leaking out of other people, but that battle takes time and effort. Why not embrace and re-channel that energy instead? Turn disappointments, frustrations, aggravations, etc., into humorous stories, inspirational lessons or even art. It’s a powerful way to control your outlook, reactions and, ultimately, your life.

(This eTip brought to you by the Drive link in your Productivity Chain.)

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Casey’s eTip: Strike a Power Pose to Boost Your Confidence

Research has shown that certain physical postures generate confidence and improve performance. The “power pose” increases testosterone and decreases cortisol (a stress hormone) and its effects continue for ten minutes afterwards.

Casey’s eTip: Strike a Power Pose to Boost Your Confidence
Before answering your next call or attending your next meeting, put yourself into a “power pose” for one or two minutes:
Stand with your feet shoulders-width apart, knees slightly bent, shoulders down and back, hands on your hips, smile on your face. There’s a reason Superman and Wonder Woman do it…

(This eTip brought to you by the Drive link in your Productivity Chain.)

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Casey’s eTip: Make Room for the Predictably Unpredictable

It’s no surprise that you might be asked today to take immediate action for a client, prospect, coworker or supervisor. The only questions are who, what and when. So plan for it…

Casey’s eTip: Make Room for the Predictably Unpredictable
Don’t fill more than half your day with meetings if possible. (And it’s more possible than you think!). Also, your “Do Today” tasks should fill less than 50% of the remaining work day. Now, when the expected “unexpected” work arises, you have time. If it doesn’t, your master task list will guide you.

(This eTip brought to you by the Planning link in your Productivity Chain.)

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Casey’s eTip: Exercise your Decision-making Muscles

Yet another reason to walk, run, bike, skip, swim, climb, ride, row, dance, scamper and jump…

Casey’s eTip: Exercise your Decision-making Muscles
You’ll manage your tasks and time better if you exercise daily.* It just takes 20-30 minutes at moderate intensity (where you feel the effort and sweat but can still carry on a conversation). The reason it works: Your brain needs plenty of oxygenated blood to help you make good decisions and control your behavior.

*Source: AARP Magazine, June/July 2013

(This eTip brought to you by the Decision-making link in your Productivity Chain.)

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Casey’s eTip: Stop Procrastinating by Clarifying Your To-Do’s

Procrastinating on a task? Maybe that item on your list is a project, not a task. Or it’s a task, but not a “next-action:” it can’t be done until you take a (sometimes tiny) step first.

Casey’s eTip: Stop Procrastinating by Clarifying Your To-Do’s
Your task list works best when it contains only next-actions. Start each with a verb. When you do, your priorities can better compete with other next-actions, such as answering an email that helps someone else complete their work!

(This eTip brought to you by the Task/Project Management link in your Productivity Chain.)

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Casey’s eTip: Participate in National Day of Unplugging

Here’s a challenge I urge you to accept. It will strengthen your Boundary-setting link and Health link. And it might help your Relationships link as well. :-)

Casey’s eTip: Participate in National Day of Unplugging
Unplug this Friday evening and experience what it’s like to be internet-free for 24 hours. Will you feel calmer? Less rushed? More “present”? (Freaked out?) Try it and find out…
See NationalDayOfUnplugging.com

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Casey’s eTip: Review Your Projects and Task Lists on Friday

Managing your projects and workload is one of the most important functions of your job:…

Casey’s eTip: Review Your Projects and Task Lists on Friday
Clear your mental clutter by reviewing all your commitments (big and small) before you go home Friday.
* Your time off will be sweeter and less anxious
* Next week will be more productive

(This eTip brought to you by the Task/Project Management link in your Productivity Chain.)

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