Casey’s Article about Email Featured in San Diego Newsletter

The National Association of Professional Organizers-San Diego Chapter’s newsletter recently featured an article about email management that Casey wrote.

Read the newsletter, here.

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Casey’s eTip: Channel Negative Energy into Positive Action

“I merely took the energy it takes to pout and wrote some blues,” Duke Ellington once famously said. Take a lesson from his playbook today.

Casey’s eTip: Channel Negative Energy into Positive Action
You can “fight” negativity inside yourself or leaking out of other people, but that battle takes time and effort. Why not embrace and re-channel that energy instead? Turn disappointments, frustrations, aggravations, etc., into humorous stories, inspirational lessons or even art. It’s a powerful way to control your outlook, reactions and, ultimately, your life.

(This eTip brought to you by the Drive link in your Productivity Chain.)

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Casey’s eTip: Strike a Power Pose to Boost Your Confidence

Research has shown that certain physical postures generate confidence and improve performance. The “power pose” increases testosterone and decreases cortisol (a stress hormone) and its effects continue for ten minutes afterwards.

Casey’s eTip: Strike a Power Pose to Boost Your Confidence
Before answering your next call or attending your next meeting, put yourself into a “power pose” for one or two minutes:
Stand with your feet shoulders-width apart, knees slightly bent, shoulders down and back, hands on your hips, smile on your face. There’s a reason Superman and Wonder Woman do it…

(This eTip brought to you by the Drive link in your Productivity Chain.)

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Casey’s eTip: Make Room for the Predictably Unpredictable

It’s no surprise that you might be asked today to take immediate action for a client, prospect, coworker or supervisor. The only questions are who, what and when. So plan for it…

Casey’s eTip: Make Room for the Predictably Unpredictable
Don’t fill more than half your day with meetings if possible. (And it’s more possible than you think!). Also, your “Do Today” tasks should fill less than 50% of the remaining work day. Now, when the expected “unexpected” work arises, you have time. If it doesn’t, your master task list will guide you.

(This eTip brought to you by the Planning link in your Productivity Chain.)

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Casey’s eTip: Exercise your Decision-making Muscles

Yet another reason to walk, run, bike, skip, swim, climb, ride, row, dance, scamper and jump…

Casey’s eTip: Exercise your Decision-making Muscles
You’ll manage your tasks and time better if you exercise daily.* It just takes 20-30 minutes at moderate intensity (where you feel the effort and sweat but can still carry on a conversation). The reason it works: Your brain needs plenty of oxygenated blood to help you make good decisions and control your behavior.

*Source: AARP Magazine, June/July 2013

(This eTip brought to you by the Decision-making link in your Productivity Chain.)

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Casey’s eTip: Stop Procrastinating by Clarifying Your To-Do’s

Procrastinating on a task? Maybe that item on your list is a project, not a task. Or it’s a task, but not a “next-action:” it can’t be done until you take a (sometimes tiny) step first.

Casey’s eTip: Stop Procrastinating by Clarifying Your To-Do’s
Your task list works best when it contains only next-actions. Start each with a verb. When you do, your priorities can better compete with other next-actions, such as answering an email that helps someone else complete their work!

(This eTip brought to you by the Task/Project Management link in your Productivity Chain.)

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Casey’s eTip: Participate in National Day of Unplugging

Here’s a challenge I urge you to accept. It will strengthen your Boundary-setting link and Health link. And it might help your Relationships link as well. :-)

Casey’s eTip: Participate in National Day of Unplugging
Unplug this Friday evening and experience what it’s like to be internet-free for 24 hours. Will you feel calmer? Less rushed? More “present”? (Freaked out?) Try it and find out…
See NationalDayOfUnplugging.com

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Casey’s eTip: Review Your Projects and Task Lists on Friday

Managing your projects and workload is one of the most important functions of your job:…

Casey’s eTip: Review Your Projects and Task Lists on Friday
Clear your mental clutter by reviewing all your commitments (big and small) before you go home Friday.
* Your time off will be sweeter and less anxious
* Next week will be more productive

(This eTip brought to you by the Task/Project Management link in your Productivity Chain.)

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Casey’s eTip: Protect Your Inboxes from Time-Wasting Clutter

Every email, snail mail and phone call requires your time and energy to assess, decide and act. Here’s how to reduce that time significantly…

Casey’s eTip: Protect Your Inboxes from Time-Wasting Clutter
Email: When you make online purchases, opt-out of offers to receive email promotions
Phone: Register all your personal phones on the Federal Trade Commission’s DoNotCall registry
Junk Mail: Consider apps such as PaperKarma.com to unsubscribe from catalogs and credit card offers

(This eTip brought to you by the Organization of Objects/Data link in your Productivity Chain.)

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Casey’s eTip: Consider Nozbe for Your To-Do’s

As you know, I’ve long been a fan of David Allen’s Getting Things Done method for managing tasks and projects. Finally, there’s software that really supports it (for Windows, Mac, phones, etc.)

Casey’s eTip: Consider Nozbe for Your To-Do’s
Nozbe lets you see action items by project or by context/category. You can email tasks to specific projects and use it to collaborate with others. Most important, it collects your Next Actions all in one place.

* I am not getting paid by or receiving any form of credit from Nozbe for this recommendation. It’s not a perfect product but it’s pretty good, so I want to share it with everyone.

(This eTip brought to you by the Task/Project Management link in your Productivity Chain.)


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Casey’s eTip: Ask “Is It Worth It?”

“Time management” is really decision management. And every moment is an opportunity to decide wisely…

Casey’s eTip: Ask “Is It Worth It?”
Before you begin your next physical action, stop and ask yourself about its potential ROI. Will the results be worth what you spend in time, energy, emotions, even relationship currency? If so, do it.
If not, do something else. One moment at a time…

(This eTip brought to you by the Decision-making link in your Productivity Chain.)

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